The Ambassador’s Fund for Cultural Preservation

FY 2015 Request for Proposals

Summary: The Embassy of the United States of America in Kingston is pleased to announce a Request for Proposals for the 2015 Ambassador’s Fund for Cultural Preservation program (AFCP). Established in 2001 the AFCP is managed by the U.S. Department of State Bureau of Educational and Cultural Affairs (ECA). The AFCP provides grant awards to preserve cultural heritage around the world, ranging from the renovation of historical monuments and restoration of artefacts to the documentation of traditional cultural expression. The awards range from small grants – US$10,000 to US$30,000 – to large grants – US$100,000 to US$200,000.

The deadline for submission of proposals to the Public Affairs Section is 4:00 p.m. on Monday, December 1, 2014. Please read this Request for Proposals in full before sending any inquiries to the U.S. Embassy.

Background: In past fiscal years, the United States Congress directed the State Department to support and implement the Ambassador’s Fund for Cultural Preservation (AFCP). Congress noted, “Cultural preservation offers an opportunity to show a different American face to other countries, one that is non-commercial, non-political, and non-military. By taking a leading role in efforts to preserve cultural heritage, we show our respect for other cultures.” The AFCP permits U.S. Ambassadors in emerging economies to submit proposals from one to three years.

Proposal guidelines and requirements:

Projects that do not have both a DUNS number and SAM registration prior to submission will not be considered.

Guidelines:

Proposals may include preservation projects directed at:

a) Cultural Sites. This might include (but is not limited to):

  • Conservation of an ancient or historic building.
  • Preservation of an archaeological or historical site, sacred place or monument.
  • Preservation management planning for a site or sites in a region.

b) Cultural Objects and Collections. This might include (but is not limited to):

  • Conservation treatment for an object or collection of objects.
  • Needs assessment of a collection with respect to its condition and strategies for improving its state of conservation.
  • Inventory of a collection for conservation and protection purposes.
  • Creation of safe environments for storage or display of collections.
  • Specialized training in the care and preservation of collections.

c) Forms of Traditional Cultural Expression. This might include (but is not limited to):

  • Documentation and audiovisual recording of traditional music and dance forms for broad dissemination as a means of teaching and preserving these forms.
  • Support for training in the preservation of traditional arts or crafts.

Requirements:

Proposals must include or address the following:

  1. Title, project dates, focus area
  2. Contact information
  3. Project location
  4. Proof of official permission to undertake the project and the endorsement and support of the appropriate national authority.
  5. Purpose objectives and desired results.
  6. Detailed description of proposed activities and participants, including the time frame or schedule for completion (750 words or fewer).
  7. Statement of the cultural importance of the project to the history and cultural development of Jamaica.
  8. Statement of urgency explaining the time sensitivity of the situation.
  9. Statement of sustainability outlining how the project will be maintained and the completion of the grant.
  10. Explanation of the impact of the U.S. contribution to the project.
  11. Description of project’s benefit to US-Jamaica bilateral relations.
  12. Detailed budget (including other funding sources).

Strong encouragement is given to local non-U.S. Government source cost-sharing (including in-kind) from sources such as, foreign governments, international organizations and the private sector.

Nota bene:

  • Funds cannot be used to support conservation or the purchase of privately owned, residential or commercial property or collections.
  • Funds cannot pay for international airfare for foreign specialists.
  • The proposals must be directed at specific projects that exclusively support preservation of sites or forms of traditional expression, conservation of objects or preventive conservation/preservation strategies.
  • Funds cannot be applied to new construction.
  • Keep in mind fluctuation of exchange rates when calculating budget and amount of the grant request.

Special note regarding sites and objects that have a religious connection:

The establishment clause of the U.S. Constitution permits the government to include religious objects and sites within an aid program under certain conditions. For example, an item with a religious connection (including a place of worship) may be the subject of a cultural preservation grant if the item derives its primary significance and is nominated solely on the basis of architectural, artistic, historical or other cultural (not religious) criteria.

Educational Component to Project:

Due to public diplomacy priorities, we request that projects include an educational outreach component in the project description of proposals for this year’s Ambassador’s Fund for Cultural Preservation. Applicants are requested to develop initiatives, where possible, that will involve school children (elementary through high school) in some aspect of the preservation project (if funded). The aim is to make them aware that their heritage is important but fragile and in need of preservation; that the U.S. is demonstrating its respect for their cultural heritage by supporting the particular preservation project; that they are the future stewards of their heritage. Different preservation projects will lend themselves differently to outreach initiatives. The following are suggestions only.

Suggestions for outreach to school children:

  • Invite local school children to attend the Ambassador’s inauguration of the project and recognize their attendance
  • Sponsor class field trips to visit the museum collection, archaeological site or historic building where the project is underway
  • Printed flyers about the project that could be used in class
  • Age-appropriate lesson plans and hands-on activities
  • Presentations (i.e. traditional music, dance; or PowerPoint) at the schools
  • Regular column in the local paper with the story of the project (historical significance, updates on progress of the project, local people involved)

Any outreach initiative should make clear the U.S. role in the particular preservation project.

Application Procedures

All applications MUST be submitted via email (Microsoft Word attachment) no later than 4:00 p.m. on December 1, 2014 with the subject heading to read “2015 Ambassador’s Fund for Cultural Preservation” to kingstongrants@state.gov.

The Public Affairs Section reviews Jamaican proposals for eligibility. The United States Ambassador to Jamaica makes an official recommendation for funding to the State Department’s Bureau of Educational and Cultural Affairs. ECA administers the Ambassador’s Fund and carries out the selection process in consultation with the Offices of Budget and Planning and the Legal Adviser. Funds are authorized for selected proposals that are recommended by the Assistant Secretary for Educational and Cultural Affairs.

Points of contact: Please call the members of the Cultural Affairs Section – Cultural Affairs Specialist, Bernadette Hutchinson or Cultural Affairs Assistants – Shayzan McBeam and Kimberly-Joe Munroe at 702-6000.

For Additional Information

  • Registration for DUNS:
    http://fedgov.dnb.com/webform
  • Registration in System Award Management (SAM):
    https://www.sam.gov
  • Information on previous awards is available from the AFCP website:
    http://eca.state.gov/cultural-heritage-center/ambassadors-fund-cultural-preservation
  • Information sources for organizations wishing to learn more about
    conservation and preservation of cultural resources:
    http://www.getty.edu/conservation/institute
    http://www.icomos.org/en/ http://www.loc.gov/folklife

Reporting Requirement

Successful grantees must timely submit semi-annual and final reports on the required forms as specified in the Notice of Award.

The Bureau of Educational and Cultural Affairs will compile this information for a report to Congress, as required, for an annual published report of all completed projects.