Procurement/Contract Opportunities

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  2. Procurement/Contract Opportunities

Vendors wishing to do business with the Embassy should provide the Procurement Section with a copy of a Vendor Registration Form (PDF 148 KB), their references, company profile, brochures and catalogs in English. The documents should be in Acrobat PDF format and submitted to this email address: Kingston.Procure@state.gov. Orders

  • The Procurement Section of the Embassy is the only office authorized to place orders for goods and services on behalf of the U.S. Government. All orders from other persons are considered unauthorized and private, and the Government accepts no responsibility for paying those orders.
  • The Embassy is required to provide vendors with a copy of a Purchase Order Form OF-347 (PDF) or contract signed by a Contracting Officer for all orders. The Purchase Order/Contract is the order, and vendors should not attempt to deliver goods/services prior to receiving one of these documents. The Government has no obligation to receive or pay for any goods/services without a valid purchase order / contract.

Payment

  • The Government does not make advance payments – payment is made exclusively after receipt of the goods/services.
  • Payment is made primarily in local currency, i.e. Jamaican Dollars and in special cases in U.S. Dollars by Electronic Funds Transfer (EFT). See EFT Registration Form (PDF 295 KB) attached.
  • By U.S. law, the Embassy makes payment within 30 days from receipt of a proper invoice.
  • Invoicing instructions are available here (PDF 147 KB).
Qualified Firms seeking Contracts for Delivery & Performance  Services

The U.S. Embassy in Kingston, General Services Office Procurement seeks to enter into contracts with qualified, reliable firms with sufficient resources, financing and relevant work experience for delivery and performance of a variety of commodities and Services. In order for a Company to be considered for embassy contracts, the Company shall be able to meet, satisfy, understand, and comply with the requirements in the Notice to Potential Offerors. All businesses entering into a contract or purchase order for values USD 30,000 and over with the U.S. Government will require a DUN’s number, NCage code and registration in the System for Award Management (SAM). Please take the time to register your company with Dun and Bradstreet by following this link to their webpage http://www.dnb.com/get-a-duns-number.html. Request and obtain an NCAGE Code through https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx. Instructions on how to register and renew are available on the SAM website at http://www.sam.gov/. Below are current opportunities. Qualified firms interested in any of these opportunities must follow the specific instructions in the solicitation description that is provided for each opportunity.

The United States Embassy in Kingston invites quotations from authorized resellers / dealers of industrial washer and dryer equipment to supply and install an industrial system at the Bustamante Children’s Hospital in Kingston, Jamaica. See below description of items required:

LINE QUANTITY DESCRIPTION
0001 One (1) 80 Pounds Barrier Steam Washer Extractor
0002 One (1) Stem Laundry Press Legger
0003 One (1) Steam Laundry Press Top
0004 One (1) 80 Pounds (35 Kg) Capacity Steam Heated Dryer
0005 One (1) Air Compressor

*Email Kingston.Procure@state.gov for specification for items listed above.

The successful firm will be expected to supply and install all material, equipment and labor to deliver and install the equipment and commission into operation. There is an existing power source.

Quotations should be sent in USD and should not include any taxes as the Embassy will provide a zero-rating approval letter for the successful firm. Payment will be made by electronic funds transfer within fifteen (15) working days of receipt of invoice and commissioning of the units.

Quotations must include, supply and installation time, warranty information, detailed product literature, statement of service support and availability of spares.

All firms that respond to this request for quotation must at the time of submitting their quotations have a valid Duns number, NCage Code and be registered in the System for Award Management (SAM) and have an established business with a permanent address and telephone listing

Interested parties should email quotations to Kingston.Procure@state.gov NO LATER THAN January 17, 2020 at 2:00 PM.

The United States Embassy in Kingston is seeking to establish Blanket Purchase Agreements (BPA) and invites quotations from qualified furniture makers/companies to repair and re-finish household furniture.

The BPA is a pre-arranged agreement for repetitive purchases in a broad class of services or supplies. Applicable when exact quantities, items or delivery requirements are not known in advance.

See below quantities and descriptions:

LINE QUANTITY DESCRIPTION
0001 136 Repair & re-finish nightstands
0002 102 Repair & re-finish dressers
0003 102 Repair & re-finish highboys
0004 136 Repair & re-finish mirrors
0005 34 Repair & re-finish buffets
0006 34 Repair & re-finish china cabinets
0007 34 Repair & re-finish dining tables
0008 272 Repair & re-finish dining chairs

The successful firm will be expected to replace all drawer tracks, sand, repair and re-finish all surface areas in same color. All work to be done on-site at Powell Plaza, 211A Constant Spring Road, Kingston 8 between the hours of 8:00 am – 4:00 pm.

Quotations should be sent in local currency and should not include any taxes as the Embassy will provide a zero-rating approval letter for the successful firm. Payment will be made by electronic funds transfer within fifteen (15) working days of receipt of invoice.

Quotations must include, a rate per unit broken down in material and labor.

For queries email Kingston.procure@state.gov with subject line “Furniture Repairs”.

Interested parties should email quotations to Kingston.Procure@state.gov NO LATER THAN January 21, 2020 at 2:00 PM with subject line “Quote Furniture Repairs”.

The United States Embassy in Kingston invites quotations from authorized dealers of vehicles for the provision of one 2019 / 2020 POTABLE WATER TRUCK meeting the following minimum or equal specifications:

  • Stainless steel tank – to transport (potable / drinking water). Also, to avoid corrosion and rust build up.
  • SS Tank Capacity – 2500 Gallons
  • Stainless Steel Water pump.
  • Rear hose holder and deck access step.
  • PTO – Power-Take-off
  • Tank ladder
  • Rear pull hooks.
  • Cabinet for pump and reel (lockable)
  • 100” 1 ½ “lined hose with hose reel
  • ¼ ‘flanged dished heads.
  • Flow meter/gauge
  • Air condition
  • Power steering
  • Fire Extinguisher
  • Power doors
  • Power windows
  • Fabric seating
  • Am/FM radio
  • Automatic transmission vehicle.
  • LED lighting to include spot night lights.
  • Back up alarm system
  • Front and rear mud flaps

The complete truck with tank should be ready for delivery within three (3) to four (4) months.

Quotations should be sent in USD excluding duties and taxes and must include as a line item shipping to Kingston Port, supply and installation time, warranty information, detailed product literature, statement of service support and availability of spares.

All firms that respond to this request for quotation must at the time of submitting their quotations have a valid Duns number, NCage Code and be registered in the System for Award Management (SAM) and have an established business with a permanent address and telephone listing.

Interested parties should email quotations to Kingston.Procure@state.gov NO LATER THAN MONDAY, DECEMBER 9, 2019; NOON.