Grants

U.S. DEPARTMENT OF STATE
Call for Proposals Announcement

U.S. EMBASSY KINGSTON
AMBASSADORS FUND FOR CULTURAL PRESERVATION (AFCP)

 

Announcement Type:                       Grants

Funding Opportunity number:       AFCPJA-2021-2022-GP

Funding Opportunity Title:             U.S. Ambassadors Fund for Cultural Preservation Grants Program

Funding Instrument Type:              Cooperative Agreement / Grant

Program Authorization:                  “Mutual Educational and Cultural Exchange Act of 1961” (P.L. 87-256 Sec 102(b) (5), as amended)

CFDA Number:                                19.025 U.S. Ambassadors Fund for Cultural Preservation

Date Opened:                                    Monday, October 26, 2020

Concept Note submission date and time deadline (Round one):      Monday, November 16, 2020 (4:00pmEST)

Full proposal submission date and time deadline (Round two):       Monday, March 8, 2021 (4:00p.m. EST)

Upon favorable review of the Concept Notes, applicants will be invited to submit full project proposals.                                           

Full implementation of the 2021AFCP program is pending the availability of FY2021 funds and a congressionally approved financial plan.

Eligibility Category

(Project Implementers): Reliable and accountable non-commercial entities that are registered and active in SAM.gov and can demonstrate that they have the requisite experience and capacity to manage projects to preserve cultural heritage.  These may include non-governmental organizations, museums, ministries of culture, or similar institutions.  Also, U.S.-based organizations subject to Section 501(c)(3) of the tax code (with partnerships that develop the capacity of similar Jamaican institutions and include plans to transfer programs to sustainable local management) may apply.

Past AFCP award recipients may submit applications for continuation funds under this opportunity.  See additional information at Section IV.

Embassy Kingston will vet applicants for eligibility, suitability and reputable performance in cultural preservation or similar activities.

Award Floor:                                     U.S. $ 10,000.00

Award Ceiling                                   U.S. $500,000.00

Cost Sharing or Matching Requirement:                   No

Announcement Type:                       New Announcement

Federal Agency Contact:                 Grants Officer, Public Affairs Section – U.S. Embassy, Kingston

Email:                                                 kingstongrants@state.gov

FUNDING OPPORTUNITY DESCRIPTION

Background Information:  The Public Affairs Section of the U.S. Embassy, Kingston administers the AFCP in Jamaica.  More information about the Public Affairs Section and its Grants Program is at https://jm.usembassy.gov/grants/ .

The U.S. Embassy, Kingston under its “Call for Applications” is accepting Concept Notes (Round One) and Full Applications (Round Two) for the U.S. Ambassadors Fund for Cultural Preservation (AFCP) 2021 Grants Program.   The U.S. Congress created the fund in 2001 and it aims to provide grant awards for the preservation of cultural heritage, which “offers an opportunity to show a different American face to other countries, one that is non-commercial, non-political, and non-military.”

Since the inception of the AFCP, Jamaican institutions have consistently performed exceptionally in this global funding competition. Jamaican institutions have received grant funding on eight (8) occasions, for a total of USD$310,121.00 to preserve cultural heritage:

  • 2001: Preservation of the Writings of Marcus Garvey
  • 2004: Preventative Conservation of Taino Amulets and Other Ethnographic Objects at the Institute of Jamaica
  • 2006: Conservation of the Collections of the National Gallery of Jamaica
  • 2008: Restoration of Five Historic Paintings in the National Gallery of Jamaica
  • 2009: Conservation of the Enos Nuttall Manuscripts Collection of the National Library of Jamaica.
  • 2014: Preventive Conservation of the Collections of the National Museum of Jamaica
  • 2018: Conservation of Archaeological and Ethnographic Collections at the Indian, African, and Caribbean (INAFCA) Museum at the Mico University College
  • 2020: National Gallery of Jamaica Conservation Redevelopment & Storage Rationalization Project

PURPOSE OF GRANT

The projects recommended for funding under this program shall advance U.S. foreign policy goals and show American respect for cultural heritage. Cultural preservation is effective public diplomacy that resonates deeply with opinion leaders and local communities, even in countries where ties may be otherwise limited. AFCP projects strengthen civil society, encourage good governance, and promote political and economic stability around the world.

In furtherance of this key objective, project abstracts and full grant proposals for projects can range from one to three years and must meet one or more of the following foreign policy areas, funding areas and/or priorities.

Funding Areas:  The AFCP Grants Program supports the preservation of archaeological sites, historic buildings and monuments, museum collections, and forms of traditional cultural expression, such as indigenous languages and crafts. Appropriate project activities may include:

  1. Anastylosis (reassembling a site from its original parts);
  2. Conservation (addressing damage or deterioration to an object or site);
  3. Consolidation (connecting or reconnecting elements of an object or site);
  4. Documentation (recording in analog or digital format the condition and salient features of an object, site, or tradition);
  5. Inventory (listing of objects, sites, or traditions by location, feature, age, or other unifying characteristic or state);
  6. Preventive Conservation (addressing conditions that threaten or damage a site, object, collection, or tradition);
  7. Restoration (replacing missing elements to recreate the original appearance of an object or site, usually appropriate only with fine arts, decorative arts, and historic buildings);
  8. Stabilization (reducing the physical disturbance of an object or site).

Special Note Regarding Sites and Objects that have a Religious Connection:  The establishment clause of the U.S. Constitution permits the government to include religious objects and sites within an aid program under certain conditions.  For example, an item with a religious connection (including a place of worship) may be the subject of a cultural preservation grant if the item derives its primary significance and is nominated solely based on architectural, artistic, historical, or other cultural (not religious) criteria.

If your organization is considering preservation projects with a religious connection to contact the Public Affairs Section, U.S. Embassy, Kingston at 876-702-6070 or kingstongrants@state.gov with any questions.

Funding Priorities:  Some of the most impactful AFCP projects have been designed as part of a greater Public Diplomacy programming arc promoting specific U.S. policy goals and host-country or community objectives. Accordingly, in FY 2021, ECA will give preference to projects that do one or more of the following:

  • Directly support U.S. treaty or bilateral agreement obligations;
  • Directly support U.S. policies, strategies and objectives in a country as stated in the Integrated Country Strategy or other U.S. government planning documents
    Jamaica as a strong and enduring partner in Advancing American values and interests
    Safety and Security for U.S. Citizens and for Jamaica
    Accountable, Transparent and Effective governance in Jamaica
    U.S. Competitive edge in a robust Jamaican economy
  • Support disaster risk reduction for cultural heritage in disaster-prone areas or post-disaster cultural heritage recovery;
  • Support conflict resolution and help communities bridge differences;
  • Partner, connect with or feed into other Bureau of Educational and Cultural Affairs (ECA) programs

INELIGIBLE ACTIVITIES AND UNALLOWABLE COSTS

The AFCP does not support the following activities or costs, and will deem applications involving any of these activities or costs ineligible:

  1. Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of application;
  2. Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils, etc.);
  3. Preservation of hominid or human remains;
  4. Preservation of news media (newspapers, newsreels, radio and TV programs, etc.);
  5. Preservation of published materials available elsewhere (books, periodicals, etc.);
  6. Development of curricula or educational materials for classroom use;
  7. Archaeological excavations or exploratory surveys for research purposes;
  8. Historical research, except in cases where the research is justifiable and integral to the success of the proposed project;
  9. Acquisition or creation of new exhibits, objects, or collections for new or existing museums;
  10. Construction of new buildings, building additions, or permanent coverings (over archaeological sites, for example);
  11. Commissions of new works of art or architecture for commemorative or economic development purposes;
  12. Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances;
  13. Creation of replicas or conjectural reconstructions of cultural objects or sites that no longer exist;
  14. Relocation of cultural sites from one physical location to another;
  15. Removal of cultural objects or elements of cultural sites from the country for any reason;
  16. Digitization of cultural objects or collections, unless part of a larger, clearly defined conservation or documentation effort;
  17. Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies;
  18. Cash reserves, endowments, or revolving funds (funds must be expended within the award period [up to five years] and may not be used to create an endowment or revolving fund);
  19. Costs of fund-raising campaigns;
  20. Contingency, unforeseen, or miscellaneous costs or fees;
  21. Costs of work performed prior to announcement of the award unless allowable per 2 CFR 200.458 and approved by the grants officer;
  22. International travel, except in cases where travel is justifiable and integral to the success of the proposed project;
  23. Travel or study outside the host country for professional development;
  24. Individual projects costing less than $200,000;
  25. Independent U.S. projects overseas.

ELIGIBILITY INFORMATION

The U.S. Embassy, Kingston Public Affairs Section will accept applications from those who qualify to receive support from the U.S. government and AFCP grants in accordance with AFCP program policies.

In addition, to those that can develop and implement their proposed programs in Jamaica. The U.S. Embassy, Kingston and the Department of State define eligible project implementers as reputable and accountable non-commercial entities that can demonstrate they have the requisite capacity to manage projects to preserve cultural heritage. Eligible implementers may include non-governmental organizations, museums, educational institutions, ministries of culture, or similar institutions and organizations, including U.S.-based educational institutions and organizations subject to Section 501(c)(3) of the tax code. These entities must have a DUNS number and SAM registration prior to submission and be able to demonstrate that they have the requisite experience and capacity to manage projects to preserve cultural heritage.

The AFCP will not award grants to individuals, commercial entities, or past award recipients that have not fulfilled the objectives or reporting requirements of previous awards.

AWARD INFORMATION

  1. Funding Type and Amount: Cooperative Agreement / Grant
    • Minimum (“Floor”) Award Amount: $     10,000.00
    • Maximum (“Ceiling”) Award Amount: $500,000.00

Eligible organizations interested in applying are encouraged to read this request for application thoroughly to understand the type of project sought and the application submission requirements and evaluation process.

The Public Affairs Section reserves the right to award less or more than the funds described under circumstances deemed to be in the best interest of the U.S. government, pending the availability of funds and approval of the designated Grants Officer.

All projects must begin before or by September 30, 2021.  This does not mean that the activity for funding is completed before September 30, 2021, but that preparation for the activity must begin before that date.

The period of performance for project activities begins upon the Grants Officer’s signature and the grantee’s countersignature of a Department Standard Notice of Award. A complete Notice of Award consists of:

  1. DS-1909 Award Cover Sheet;
  2. Award Provisions;
  3. Department of State Standard Terms and Conditions.

The three combined constitute the legal document issued to notify an award recipient that an award has been made and funds are available for use during the specified award period. Failure to produce a complete DOS Notice of Award may result in the nullification of the award.

APPLICATION GUIDELINES

Submission

How to Apply:

See “Grants” – https://jm.usembassy.gov/grants/ on the U.S. Embassy, Kingston website for complete details on requirements, and note the following highlights:

Registration required:  Applicants must have a Dun & Bradstreet Universal Numbering System (DUNS) number – http://fedgov.dnb.com/webform,  a NATO Commercial and Government Entity (NCAGE) code – https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx, and be registered in the System for Award Management (SAM) – https://www.sam.gov prior to submitting prior abstracts.

Note well that applicants may acquire DUNs number, NCAGE code and SAM registration at no cost. 

Submission of Concept Notes and Full Applications: 

Email Concept Note (Round one) and Full proposals (Round two) to kingstongrants@state.gov. The subject line of your email should be as follows: ‘Organization name of Applicant – 2021 U.S. Ambassadors Fund for Cultural Preservation Grants Program – Concept Note

Applications are to be in English only, and final grant agreements will be in English.

Requirements and Documents

Round One Concept Note Requirements (Deadline: November 16, 2020):  1.      Project basics, including working title, anticipated project length (in months), location/site, and project cost estimate (amount requested from AFCP; in U.S. dollars); 2.      Project implementer information, including name and SAM registration status;3.      Project purpose that summarizes the objectives, proposed activities, and desired results4.      Rationale for AFCP support, explaining:                                i.            why it is in the interests of the U.S. government to fund the project;                              ii.            how the project relates to Integrated Country Strategy (ICS) goals, existing bilateral agreements, or other U.S. foreign policy objectives;                             iii.            the projected public diplomacy benefits and impacts of the project;                            iv.            whether it contributes to broader host country or community aims or objectives;5.      At a minimum and required, five (5) high quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the site or collection and show the urgency or need for the proposed project (collapsing walls, water damage, etc.) Round Two Full Application Requirements (Deadline: March 8, 2021):  NB:  Upon favorable review of the Concept Note by the Cultural Heritage Center (the Center), applicants will be invited to submit Full Application.

The applications must fully satisfy the program objectives, funding areas and priorities, and eligibility requirements. Furthermore, to be considered complete, they must include:

From the Implementer:

  1. Project dates;
  2. Project activities description and timeframe that present the project tasks in chronological order and list the major milestones with target dates for achieving them (Note: Applicants may propose project periods of up to 60 months [five years]);
  3. Theory of change that describes how the project activities and outputs will help achieve any broader host country or community aims or objectives (For example, if a broader goal is economic development, how will the activities and outputs directly contribute towards achieving that goal?);
  4. Statement of importance highlighting the historical, architectural, artistic, or cultural (non-religious) values of the cultural heritage;
  5. Proof of official permission to undertake the project from the office, agency, or organization that either owns or is otherwise responsible for the preservation and protection of the site or collection;
  6. Implementer public awareness plan describing how the applicant intends to highlight and amplify AFCP-supported activities through print, electronic, and social media platforms;
  7. Maintenance plan outlining the steps or measures that will be taken to maintain the site, object, or collection in good condition after the AFCP-supported project is complete; or, in the case of forms of traditional cultural expression, to preserve and disseminate the documentation, knowledge, or skills gained from the project;
  8. Résumés or CVs of the proposed project director and key project participants;
  9. Detailed project budget, demarcated in one-year budget periods (2021, 2022, 2023, etc.), that lists all costs in separate categories (Personnel, Fringe Benefits, Travel [including Per Diem], Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs); indicates funds from other sources; and gives a justification for any anticipated international travel costs;
  10. Budget narrative explaining how the costs were estimated (quantity x unit cost, annual salary x percentage of time spent on project, etc.) and any large budget line items;
  11. Application for Federal Assistance (SF-424), including Budget Information for Non-Construction Programs (SF-424A), Assurances for Non-Construction Programs (SF-424B), and, if applicable, Disclosure of Lobbying Activities (SF-LLL);
  12. Relevant supporting documentation, such as historic structure reports, restoration plans and studies, conservation needs assessments and recommendations, architectural and engineering records, etc., compiled in preparation for the proposed project;
  13. As requested by the Center or as appropriate, additional high quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the site or museum collection and show the urgency or need for the proposed project (collapsing walls, extensive water damage, etc.).

Cost sharing and Other Forms of Cost Participation:  There is no minimum or maximum percentage of cost participation required for this competition.  When an applicant offers cost sharing, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its application.  Details of the cost share is later included in an approved agreement.

Note, the applicant will be responsible for tracking and reporting on any cost share or outside funding, which is subject to audit per 2 CFR 200.  Cost sharing may be in the form of allowable direct or indirect costs.

Completeness of Proposal:  Concept Notes and Full applications should include all the information requested in the application guidelines.

Carefully note that, Concept Notes and Full applications

  • will not be considered until all information is received in electronic form.
  • must be completed in English and budget numbers provided in U.S. dollars. Questions should be addressed to kingstongrants@state.gov.

Technical Format Requirements (for full proposals): All pages must be numbered, including budgets and attachments. All documents formatted to 8.5 x 11 paper and all Microsoft Word documents double-spaced, 12-point Times New Roman font, with a minimum of 1-inch margins. Full proposals kept to a maximum of 10 pages.

REVIEW AND SELECTION PROCESS

Acknowledgement of receipt. Applicants will receive acknowledgment of receipt of Concept Notes. The U.S. Embassy, Kingston reviews Jamaican project applications for eligibility and makes an official recommendation for funding to the State Department’s Bureau of Educational and Cultural Affairs, ECA.  ECA administers the Ambassadors Fund and carries out the selection process in consultation with the Offices of Budget and Planning and the Legal Adviser.  The Assistant Secretary recommends funds authorized for selected proposals for ECA.

Follow up notification. Organizations whose Concept Note and Full Applications were approved or funded will be notified.

Criteria.  Concept Notes (Round one) and Full Applications (Round two) will be internally reviewed by U.S. Embassy, Kingston based on ALL the stated application requirements.  Upon completion of review, U.S. Embassy, Kingston will propose to the Center Project Concept Notes for funding.

The Center will conduct its review process and select Round 1 project concept notes and full project applications (Round 2) in consultation with the regional bureaus and taking into consideration the program objectives, funding areas and priorities, ineligible activities and unallowable costs, and other application requirements.

Note carefully, Concept Notes and Full Applications may deem ineligible if they do not fully adhere to AFCP 2021 Grants Program objectives, requirements, and other criteria stated herein.

  1. Concept note review and selection (Round 1): In consultation with the regional bureaus, ECA and the Center will determine which project ideas advance to the Round 2 application stage based on the following criteria:
    anticipated preservation and public diplomacy impacts;
    potential contributions to U.S. foreign policy;
    potential contributions to host-country or community objectives and aims.
  2. Regional bureau input will include guidance to ECA and the Center on how it prioritizes and ranks proposed projects from the countries in its region. The Center may forward concept notes to other State Department or federal agency personnel with relevant experience for advisory peer review. The Center may identify specific projects as candidates for additional or enhanced project design. In early 2021, the Center will notify embassies of the Round 1 results and invite a subset to submit full project proposals to Round 2.
  3. Full application review and selection (Round 2): The Center will review and rate the full project proposals to confirm the feasibility of the projects, ensure outlined activities and budget lines support stated goals, validate monitoring plans and identify any remaining shortcomings, questions or concerns. The Center will then convene a review panel to recommend applications for funding.
  4. Full application rating schema: The Center will rate full applications using the following point-based system:
    Purpose, Description, and Importance (20 points max)
    Rationale for U.S. Support (20 points max)
    Embassy Media and Applicant Outreach Plans (15 points max)
    Support for wider host country or community objectives (5 points max)
    Maintenance Plan (15 points max)
    Budget and Budget Narrative (15 points max)
    Supporting Materials (resumes, images, etc.; 10 points max)
    Innovative integration, collaboration, or coordination with other ECA and public diplomacy programs (additional 10 points max)

AWARD ADMINISTRATION

Award Notices:  The Grants Officer writes, signs, awards and administers the grant award agreement.  The Grants Officer is the U.S. government official delegated the authority by the U.S. Department of State Procurement Executive to write, award, and administer grants. In some instances, a Grants Officer Representative will be the grantee’s primary point of contact. The assistance award agreement is the authorizing document given to the recipient.

Anticipated Time to Award:  Once funding levels are known and a congressional spend plan is approved, ECA will announce the results of the AFCP 2021 Grants Program.  The U.S. Embassy will then notify the successful applicant/s.  Do note, that the period of performance begins once a countersigned DS-1909 is in hand.

Upon Receipt of a Cooperative Agreement / Grant: Please note that according to the U.S. government’s grants policy, grant recipients do not receive advance payments more than their “immediate cash needs.” In general, to ensure that grantees submit final reports up to 10% of the grant total is withheld as a final payment

Recipients are required to submit a final certified Federal Financial Report (SF-425) and a Narrative Report (SF-PPR) within 90 calendar days of the end of the period of performance delineated in the award. Some grants may also require quarterly reports. Grantees will know of their reporting responsibilities upon the awarding of the grant. Failure to comply with the reporting requirements may jeopardize eligibility for future awards or will result in suspension of any future payments under this award until this deficiency is corrected. Some of the required forms include:

All recipients must be aware of the Standard Terms and Conditions (PDF 918 KB) that apply to overseas grantees and comply with all applicable terms and conditions during the project period.

Thank you for your interest in the
U.S. Embassy Kingston
U.S. Ambassadors Fund for Cultural Preservation